Oklahoma City Copiers and Their TCO

If you want to make the right purchasing decision and buy a quality MFP copier, you should scrutinize the TCO (Total Cost of Ownership) before taking the final leap. There are many factors that you should consider before you purchase or lease a copier; the monthly expenses to maintain and operate the device. During a lease, you are more than likely to pay more operational expenses that the device is worth, but you get the return through business deductions and itemizations, which severely depreciate per year if you actually own the device.

It helps to formulate a structure of financials for the costs of running the copier per month, power consumption versus electrical rates, initial costs, and the costs of toner to get a clear idea of what you are going to be expecting to pay. Don’t just let your IT department be the sole deciders on what kind of copier you need. Try to pair your accounting department and the IT department together to get a more accurate guesstimate. Your IT department may go for an overpowered copier, and they may not factor in the costs of operating and owning the copier. Pure copier machines will generally do the trick in comparison to MFPs which may produce more associated costs and waste.